Resources for Teachers

Set the Stage

…with materials to prepare students for their trip to the theater!

Set the Stage gives teachers the ability to access quality preparation materials for our School Shows for free online with ease. Below and on each School Shows wepages, you’ll find a study guide, talking points for classroom discussion with context and background for each topic plus information about theater etiquette, and an activity to engage students’ interest.

Theater Etiquette Activities
Coloring Page (for grades PK-2)
Wordsearch (for grades 3-5)
Crossword Puzzle (for grades 6 and up)

2017/18 Materials Coming Soon!

Frequently Asked Questions

When can I order tickets to a School Show?

You can reserve seats at any time using our Education Programs Order Request. This request is located at the back of our Education Through the Arts brochure (which is available in mid-August), can be downloaded and printed from our website, or you can fill out a request online.

How do I change or cancel my reservation?

We understand the need to increase, decrease, or cancel your reservations. We require all changes and/or cancellations to be made in writing at least three weeks (21 days) prior to show date for School Shows or Artists in the Schools and five (5) business days for Professional Development events. NO refunds issues after this deadline. Please note: Lack of payment does not constitute cancellation and you will be responsible for the invoice.

Who can request an instrument from the Music for Schools instrument lending library?

Instruments are provided to students through school music teachers. Instruments are intended for students who would otherwise not be able to participate in bands or orchestras and are loaned for the entire school year.

How are seats assigned?

Seating for School Shows is assigned based on the date full payment is received.

Are the Professional Development workshops you offer only for teachers?

Our innovative Professional Development workshops are intended for teachers, administrators, pre-service teachers, artists, students, and all who want accessible, creative teaching strategies for integrating the arts into their curriculum.

Our school can’t afford your programs. Do you provide any financial assistance?

Our ArtReach program provides free and discounted tickets to our School Shows. We also provide Bus Fund grants to help offset transportation costs.  You can learn more about these programs and apply here.

How do I apply for the Bus Fund and how much of an award can I get for my field trip?

The amount we are able to award depends on group size, Title One status, and availability. Qualification requires full payment by the due date on your invoice. Apply here.  Funds are limited, and are awarded on a first come first served basis.

How can I enrich our field trip experience?

Extend your field trip by touring our Sculpture Garden with a specially trained docent! The Sculpture Garden features “Root 101,” an exhibit by Bruce Johnson
comprised of colossal wood sculptures made from salvaged old growth redwood. Students are able to learn about these numerous pieces from specially trained docents set to take your group on a walking tour. Join us after a School Show with a group of up to 150 people for a guided journey through Johnson’s unique work. Tours last approximately 20 minutes and begin 15 minutes after school shows. Advanced registration is required. Sign up online when applying for a school show or contact Chrystie Prokopakis by email or phone at 707.800.7504 or  for more information.

In addition to the sculpture around the campus, you will also find two-dimensional artwork in the lobby and Fireside Room (if available). Our self-guided tour map makes it easy to explore our outdoor sculptures with your students.   We also  have a rotating exhibit of student art in the second floor corridor leading to our administration offices, which rotates quarterly. For more information on exhibiting student artwork, contact Tracy Sawyer by email or phone at 707.800.7529.

How can I get my student’s artwork exhibited?

We are excited to show off student art work! The display changes quarterly. Contact Tracy Sawyer, Education & Outreach Manager, at 707.800.7529 or email to learn more about scheduling your students’ work.

How can my special needs students be accommodated?

Our programs are open to patrons of all abilities. We have transfer seats, hearing devices, and wheelchair platforms available. Please note your needs on the order form so we can be sure to offer you the best solution. For special needs occurring on a show day, see the Education Programs staff at the table in the center of the lobby for assistance.

What can I expect the day of the performance?

Parking is free. Plan to arrive 20 minutes prior to show time to allow for seating. You will receive a seating chart seven days before the show via email. We do not issue individual tickets.  We ask buses to utilize the south entrance. A map is sent with seating charts, and is also available here.

If we bring our lunches, is there a place where we can eat?

We can accommodate groups who want to stay for lunch or snack. We encourage groups to eat outside off our main lobby, but we can also make other accommodations as necessary, such as inclement weather.  Check with LBC staff on show day for availability.

How can I prepare my students to come to the theater?

Our Set the Stage program offers teachers the ability to access quality preparation materials for free online for our School Shows with ease. Here and on each School Shows webpage, you’ll find a study guide, talking points for classroom discussion with context and background for each topic plus information about theater etiquette, and an activity to engage students’ interest.

My chaperone needs to bring a young child. What is your policy?

We understand the occasional need for drivers to bring non-school-aged children. However, please know that every person in the theater must have an assigned (ticketed) seat. Please call in advance or check with the  Education staff at the lobby table to learn seat availability. Chaperones with infants or toddlers are always welcome to utilize our lobby without purchasing a ticket.

Terms & Conditions

Please read carefully prior to making reservations and communicate to chaperones:

  • School Shows are intended for school groups of 10 or more. One adult per every 10 students required.
  • We understand the challenges in transportation and the need for parent drivers; however, out of courtesy for our audience and performers, we ask that adults with small children utilize our lobby. These performances are for students PK-12 and are not appropriate for infants and toddlers.
  • Show times are 9:30am and/or 11:30am, unless otherwise indicated. Shows begin promptly. Please arrive 20 minutes prior to show time to allow for seating.
  • Seating is assigned according to the date full payment is received.
  • While purchase orders are appreciated, full payment is required via credit card or check no more than 30 days from the date the order is placed and always before show date.
  • All changes and cancellations must be submitted in writing and received three full weeks (21 days) prior to show date for School Shows and five (5) business days prior for Professional Development events. Lack of payment is NOT considered cancellation.

Thank you for your cooperation!

Brochure and Newsletter Archive

Education Through the Arts Brochures


Education Through the Arts Newsletters

Contact Us

Questions or comments? Our Education and Community Engagement staff is here to help.

For School Shows and general inquiries, email Melanie Weir or call 707.800.7520.

For Bus Fund or Art Talks, email Chrystie Prokopakis or call 707.800.7504.

For Professional Development, Music for Schools, or exhibiting student art work, email Tracy Sawyer or call 707.800.7529.

To contact the Director of Education and Community Engagement, email Ray Gargano or call 707.800.7528.